User roles define what each user can access and manage within the Content Builder, Control, and the LXP. These roles are designed to streamline responsibilities and ensure each team member has the right tools to do their job. Here’s a breakdown:

User roles

Role	Platform access	Access to	Purpose
Creator	Content Builder and Control	Content creation tools	Create and edit learning content without managing platform settings or users Cannot publish
Manager	Control	Assigned groups	View and manage specific group members Can receive notifications for direct users they manage.
Reporting manager	LXP	User analytics	View progress of learners
Timeline contributor	LXP	User timelines	Post and comment on the timeline
Timeline manager	LXP	Group timelines	Moderate posts, comments, and discussions on the timeline
Trainer	Sessions in LXP	Training sessions	Manage by adding, editing, and deleting events Add or remove users from events

👀Become a notifications' expert: read more about Set up notifications and Platform notification.

How to assign roles ?

Step 1. Navigate to Control > Users or Groups

Step 2. Select a user or group

Step 3. Navigate to the tab: "Roles"

Step 4.

For User roles: Click on "Update user roles" button
For Group roles: Click on "Update group roles" button

Step 4. Choose the appropriate role from the dropdown menu and save your changes.

With the right roles in place, everyone knows what they can access and manage which helps your team stay aligned, collaborate smoothly, and keep learning on track.

💡 Good to know!

Group-based roles

If roles are assigned to a group, the members and subgroups of that group automatically inherit these roles. Here’s how it works:

Parent groups and subgroups: Assign a role to the top-level group, and all subgroups inherit it. No need to assign roles to each subgroup one by one.
Group members: Everyone in the group automatically gets the assigned role. This keeps access consistent and makes permission management easier.