Want a subject matter expert, a client or a colleague to check an activity before it goes live? You can invite them straight from Studio, they get an email with a personal link and can comment right inside the activity, no login needed!
Here's how it works, from opening the activity to working through the feedback.
Step 1: Open the activity in Studio
In the left menu, click Content (1) and then Activities (2). You now see all the activities in your platform.
Type the name of the activity in the search bar at the top (1). When you've found it, hover your mouse over its tile (2).
A small menu appears on the tile. Click Edit to open the activity in Studio.
Step 2: Open the Reviewers tab
On the right side of Studio you see a column of small icons. Click the speech bubble, this opens the Comments panel.
At the top of the panel there are three tabs: Open, Resolved and Reviewers. Click Reviewers.
As long as nobody has been invited, the tab says No reviewers yet. Click the green Request review.. button at the bottom of the panel.
Step 3: Add your reviewer
The Request review window opens. In the top field, search for a colleague who already uses the platform, or type the full email address of someone outside your platform.
In the field below you can add a personal message. It's included in the invitation email, so use it to say what you'd like them to look at, for example "Could you check the terminology on slide 3?"
đ§ Be careful
After typing an email address, a line appears underneath that says Invite by email. Click it! Only then is the address added and does Send invitations turn dark green
Next to a new address you see a NEW label. This means the person has no account in your platform yet, one is created for them automatically, so they don't need to sign up or choose a password.
Click Send invitations. On large platforms this can take up to 20 seconds, so give it a moment.
Step 4: Check it was sent
A confirmation shows Invitation sent under each address. Click Done. Your reviewer now receives an email with a button that takes them straight into the activity, that's all you need to do!
Step 5: Manage your reviewers
Everyone you invited is listed in the Reviewers tab. From here you can:
Notifications on (1): get an email every time someone comments on this activity. This is switched on for you automatically, click it to switch it off.
Resend (2): send the invitation again, handy when your reviewer can't find the email.
Remove (3): take away their access. You're asked to confirm, then their link stops working straight away. Their comments stay on the activity, so no feedback is lost.
đ Good to know
Access is per activity. Want the same person to review three activities? Invite them on each one, they get a separate link for each
Step 6: Work through the feedback
Open the activity in Studio and click the speech bubble again. The Open tab shows all comments that still need work.
Each comment has a slide tag (1) that shows which slide it's about, click it to jump straight there.
Once you've made the change, click the tick (2) to resolve the comment and it moves to the Resolved tab.
Want to answer or ask a follow-up question? Click Reply (3) to keep the conversation in one thread, your reviewer gets an email when you reply to their comment.
You can also leave a new comment yourself at the bottom of the panel (4).
đ More about comments and notifications: Activity review: everything you need to know