First need help with setting up the automation for the notifications? Then check out this article! 🚀

What are variables?

First, let's talk about what variables actually are. Essentially, variables are dynamic placeholders to personalize content. Instead of writing each user’s name, module title, or manager manually, variables pull in this data automatically which saves time and makes communication to users more relevant.

Where can we find variables?

Notifications
- Platform
- Emails
Magic wall
Learning content
Workflows

For who are variables for?

Users
Buddies
Direct and indirect managers
Everyone and anyone, really!

📚 List of available variables

⏰ Note: These variables are related to the conditions (users or activities) that trigger the event. Which variables you can use depends on the event that triggers the notification. See "Variables per event" further down for the full overview.

Example user

Profile of user

Groups of user

👤 About the user

Which user is this about?

*Variable*	*Description*	*Example user*
`{{event.user.first_name}}`	First name	John
`{{event.user.last_name}}`	Last name	Smith
`{{event.user.get_full_name}}`	Full name	John Smith
`{{event.user.username}}`	Username	jsmith

🗓️ About the user contract

What is the contract start/end date of the user?

*Variable*	*Description*	*Example user*
`{{event.user.profile.contract_start_date}}`	Start date of the user's contract	1 May 2025
`{{event.user.profile.contract_end_date}}`	End date of the user's contract	N/A

🤝 About the buddy

Who is the buddy of the user?

*Variable*	*Description*	*Example user*
`{{event.user.profile.buddy.first_name}}`	Buddy’s first name	Jane
`{{event.user.profile.buddy.last_name}}`	Last name of the buddy	Cook
`{{event.user.profile.buddy.get_full_name}}`	Full name of the buddy	Jane Cook

✏️ About the manager

Who receives the notification as the manager?

*Variable*	*Description*	*Example user*
`{{manager.first_name}}`	First name of the manager	Lisa
`{{manager.last_name}}`	Last name of the manager	de Jong
`{{manager.get_full_name}}`	Full name of the manager	Lisa de Jong
`{{manager.username}}`	Username of the manager	ldejong

👀 Good to know

The manager variables show the details of the person who receives the notification. They only show your manager's name when To manager is switched on. With it off, they show the learner's own name, or the buddy's name when To buddy is on.

✏️ Tip

Sending a notification to managers and want to use their name? Switch on To manager, then add the manager variable to your text. For example: Hi {{manager.first_name}}, {{event.user.get_full_name}} completed {{event.module.title}}.

📥 Receiver

Who will receive the notification/email? This can be the learner, their manager or their buddy.

*Variable*	*Description*
`{{receiver.first_name}}`	First name of the message recipient
`{{receiver.get_full_name}}`	Full name of the message recipient
`{{receiver.last_name}}`	Last name of the message recipient
`{{receiver.username}}`	Username of the message recipient

📤 Sender information

Who is the notification sent on behalf of? The sender is only filled when To manager or To buddy is switched on. In that case, the sender is the learner. Otherwise, the sender variables stay empty.

*Variable*	*Description*
`{{sender.first_name}}`	First name of the sender
`{{sender.get_full_name}}`	Full name of the sender
`{{sender.last_name}}`	Last name of the sender
`{{sender.username}}`	Username of the sender

🧠 Variables per event

Which activity, journey, programme, goal or group is this about? These come on top of the variables above and depend on the event that triggers the notification.

*Event*	*Variable*	*Description*
Activity complete / reset	`{{event.invite.module.title}}`	Title of the activity
Journey or section complete	`{{event.module_container.title}}`	Title of the journey or section
Activity ready for grading	`{{event.module.title}}`	Title of the activity
Activity graded	`{{event.module.title}}`	Title of the activity
	`{{event.grade}}`	The grade
	`{{event.grade_comment}}`	Comment or feedback left by the grader
	`{{event.grade_description}}`	Descriptive label for the grade (e.g., “Excellent”)
	`{{event.graded_by.first_name}}`	First name of the person who graded the activity
	`{{event.graded_by.last_name}}`	Last name of the person who graded the activity
	`{{event.graded_by.get_full_name}}`	Full name of the person who graded the activity
Programme complete	`{{event.programme.title}}`	Title of the programme
Goal complete	`{{event.goal.title}}`	Title of the goal
User added to / removed from group	`{{event.group.group.name_i18n}}`	Name of the group