First need help with setting up the automation for the notifications? Then check out this article! 🚀

What are variables?

First, let's talk about what variables actually are. Essentially, variables are dynamic placeholders to personalize content. Instead of writing each user’s name, module title, or manager manually, variables pull in this data automatically which saves time and makes communication to users more relevant.

Where can we find variables?

Notifications
- Platform
- Emails
Magic wall
Learning content
Workflows

For who are variables for?

Users
Buddies
Direct and indirect managers
Everyone and anyone, really!

📚 List of available variables

⏰ Note: These variables are related to the conditions (users or activities) that trigger the event.

Example user

Profile of user

Groups of user

👤 About the user

Which user is this about?

*Variable*	*Description*	*Example user*
`{{event.user.first_name}}`	First name	John
`{{event.user.last_name}}`	Full name	Smith
`{{event.user.get_full_name}}`	Last name	John Smith
`{{event.user.username}}`	Username	jsmith

🗓️ About the user contract

What is the contract start/end date of the user?

*Variable*	*Description*	*Example user*
`{{event.user.profile.contract_start_date}}`	Start date of the user's contract	1 May 2025
`{{event.user.profile.contract_end_date}}`	End date of the user's contract	N/A

🤝 About the buddy

Who is the buddy of the user?

*Variable*	*Description*	*Example user*
`{{event.user.profile.buddy.first_name}}`	Buddy’s first name	Jane
`{{event.user.profile.buddy.last_name}}`	Last name of the buddy	Cook
`{{event.user.profile.buddy.get_full_name}}`	Full name of the buddy	Jane Cook

✏️ About the manager

Who is the manager of the user?

*Variable*	*Description*	*Example user*
`{{manager.first_name}}`	First name of the manager	Lisa
`{{manager.last_name}}`	Last name of the manager	de Jong
`{{manager.get_full_nname}}`	Full name of the manager	Lisa de jong
`{{manager.username}}`	Username of the manager	ldejong

📥 Receiver

Who will receive the notification/email?

*Variable*	*Description*
`{{receiver.first_name}}`	First name of the message recipient
`{{receiver.get_full_name}}`	Full name of the message recipient
`{{receiver.last_name}}`	Last name of the message recipient
`{{receiver.username}}`	Username of the message recipient

📤 Sender information

Who triggered the notification/email?

*Variable*	*Description*
`{{sender.first_name}}`	First name of the sender (person or system)
`{{sender.get_full_name}}`	Full name of the sender
`{{sender.last_name}}`	Last name of the sender
`{{sender.username}}`	Username of the sender

🧠 Grading & learning events

What learning module is this about?

*Variable*	*Description*
`{{event.module.title}}`	Title of the learning module
`{{event.graded_by.get_full_name}}`	Full name of the person who graded the module
`{{event.grade_description}}`	Descriptive label for the grade (e.g., “Excellent”)
`{{event.grade_comment}}`	Comment or feedback left by the grader

📅 Event

When did the event occur?

*Variable*	*Description*
`{{event.recorded_at}}`	Date and time when the event was logged

🔗 Actionable Links

Accessing a link.

*Variable*	*Description*
`<a href="/#/reporting/user-detail/{{event.user.pk}}/">Click here to grade the activity.</a>`	Direct link to the reporting page of the user the message is about

💡 Good to know!

The way variables behave can differ slightly depending on whether you're working with platform notifications or email notifications. For instance:

For platform messages, you could add a greeting and explicit mention of the user involved.
For email messages, they automatically include greetings, so you can skip "Hi {{...}}".

Variable overview